Welsh Government: Economy and Infrastructure (E&I)

Providing FM for the government’s E&I assets, including offices, caravan parks, industrial units and residential properties.

This £7m p.a. contract benefits from a dedicated team of 18 directly-employed personnel, along with support from a network of regional supply chain partners strategically located across Wales.

To maximise standards, all of the direct team have completed IOSH courses and have been rigorously trained in topics including working at height, working near water, asbestos awareness and Legionella awareness. This has resulted in the team achieving zero accidents to date.

Due to the vast geographical spread of the works, a strong focus is placed on ensuring efficient communication between all stakeholders. Key to this is the utilisation of cutting-edge digital solutions including Maximo and MYMI, which provide real-time performance data, along with self-service work order management, compliance monitoring and secure sharing of documentation.

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Welsh Government: Soft Services

Providing soft FM services to 23 government buildings across Wales, which collectively serve 5,000+ staff.

This £4.65m p.a. contract sees VINCI Facilities directly employ c.200 staff, enabling it to self-deliver 90% of the works.

Workshops, toolbox talks and staff awards are regularly held to specifically promote Lean principals and continuous improvement. This commitment has resulted in the introduction of numerous initiatives; for example, cordless back-pack vacuum cleaners have been purchased, which has transformed the flexibility and speed of cleaning services.

A strong focus is also placed on delivering CSR initiatives. For example, the team raise thousands of pounds for charities each year, and also manage wildlife habitats across the client’s sites. This commitment proved sector-leading, with the partnership receiving the BIG Challenge Award for Pollinator of the Year.

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Lincolnshire County Council (LCC)

Providing total FM and property management solutions across LCC’s vast estate of 500+ properties.

This £8.5m p.a. contract sees all 275 employees from VINCI Facilities and LCC operate as ‘ONE Team’, demonstrating a sector-leading commitment to collaboration that was recognised with a Government Property Award.

The partnership utilise the best-practice NEC3 Term Service Contract Option C (Target Contract with Price List), which offers benefits including an open-book approach, early-warning systems and a pain or gain mechanism.

In an industry-first, the partnership has created a unique CAFM system called Concerto, which provides a single system for FM, property management and NEC3 notices.

Keen to support the communities across Lincolnshire, VINCI Facilities delivers social value activities worth an exceptional £34k per month, ranging from the employment of apprentices to fundraising and volunteering activities.

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MoJ: Cardiff Crown Court

Fully refurbishing 218 windows and casements within a Grade I listed Georgian building.

This £1.6m contract saw a strong focus placed on creating efficiencies and cost savings. For example, to maximise the speed of works, Building Solutions’ team of 25 experts refurbished the windows in an off-site facility conveniently located nearby. Additionally, to create financial savings, c.60% of the window sills’ timber joists were successfully refurbished instead of being replaced.

Safety was also of paramount importance. Manual handling was minimised thanks to the team developing a bespoke crane capable of safely removing and manoeuvring the heavy wrought iron casements from the deep stone reveals. Working at height was also minimised through the use of drones, which identified that the windows located in the building’s towers could, in fact, be accessed and refurbished from the building’s interior.

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Met Police: Framework

Improving the Met Police’s estate of c.300 properties via its building and refurbishment framework.

Appointed to Lot 1 of the framework, Building Solutions competes via mini-competition against six other framework partners to secure construction projects <£500k.

An overriding focus is placed on ensuring safety, as many of the facilities are high risk and potentially volatile live working environments, including armouries, firing ranges, custody suits, canine/equestrian facilities, and airside operations at airports.

To minimise risk, Building Solutions utilises a streamlined supply chain of highly-trusted contractors, invests heavily in security and compliance courses, creates detailed risk management strategies, and issues staff awards to recognise exceptional commitments to H&S.

Building Solutions’ strong performance has led to it securing c.30% of all projects tendered for. What’s more, the contract team were named Team of the Year at VINCI Facilities’ company-wide award scheme.

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MoJ: Frameworks

Working across four frameworks to maintain, improve and expand the MoJ’s estate of c.2,000 buildings.

This partnership sees Building Solutions compete via mini-competition for design and build projects valued at up to £10m.

The diverse works delivered to date include upgrades to plant rooms, boilers and M&E facilities, as well as the installation of surveillance equipment and high-security gates and windows.

In a drive to maximise the speed of each tender period, Building Solutions has developed a rapid mobilisation process that sees it able to design, price, procure and commence each project within just 12-16 weeks.

To ensure value for the MoJ, all overheads and profits are fixed throughout the duration of the contract, and a pain or gain mechanism is utilised, which sees any pains stay with Building Solutions while any gains are shared equally between both parties.

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